Absences in secondary

Pupils must attend lessons.

Teachers monitor absences closely. The number of absences (justified or not) are recorded in school reports.

  • Parents and guardians must explain the reason for their child’s absence to the educational advisor.
    • Parents must inform the educational advisor by telephone or by e-mail of the absence of a child. After an absence of two days, a medical certificate must be provided.
    • After an absence of any length, the pupil must go to the relevant educational advisor’s office with written justification from his/her parents, specifying the reason for the absence.
    • For a pupil to leave school before the end of lessons, the parents must send a written request to the relevant educational advisor.

A pupil who does not feel well should go to the school infirmary (ground floor of the Breughel building). After giving them the necessary treatment, the nurse will decide whether the pupil should return to class or whether to contact the parents to ask them to fetch their child. If going home, the pupil should hand over a departure form obtained from the infirmary to the educational advisor.

  • Requests for an authorised absence of a whole day or part of a day should be submitted in advance in writing by parents to the educational advisor.
  • For longer absences due to personal reasons, permission must be sought from the Deputy Director eight days in advance.  Permission will not be granted for the week preceding, or the week following, school holiday periods or public holidays, Article 30.3c.iv of the General Rules of the European Schools.
    • Pupils are not allowed to be absent for the days, half days or lessons which precede tests or exams.
    • The school compiles a list of absences for each pupil. Unauthorised absences will be identified and may lead to disciplinary measures, according to article 30.3 b) of the General Rules.
    • In case of repeated and frequent absence in the 7th year, the class council will be called upon to judge the validity of the studies and may, if necessary, question the right of the student to be entered for the Baccalaureate.
    • Unauthorised absences may be punished by a detention which is registered in the pupil’s file. Should repeated unauthorised absences continue to occur, the discipline council may decide to suspend the pupil.
    • In the event of unauthorised absence for more than 15 consecutive days, the pupil is deleted from the enrolment list.

ABSENCES FROM WRITTEN EXAMINATIONS  (written examination: any written exam which makes up the B mark) 

  • Years 4 to 6 :

When a pupil is absent from a written examination, the parent/legal representatives, or the pupil if over 18, should immediately give the reason for this absence to the subject teacher as well as to the relevant educational advisor. Without a medical certificate being provided by the deadline given, the absence shall be considered unjustified. The Deputy Director will decide on the validity of any other reason.

A pupil who is absent from one or more first semester examinations may sit an alternative exam providing the absence is justified within the time limit set and providing it is feasible. If s/he is unable to take alternative exams, his/her final marks for the second semester will be calculated on the basis of the exam results from the end of the year.

A pupil who is absent from one or more second semester examinations may sit an alternative exam providing the absence is justified within the time limit set and providing it is feasible.  If s/he is unable to sit alternative exams, s/he will be required to sit promotion exams in the relevant subjects at the start of the new school year.

In case of non-justified absences, a pupil shall receive no marks for the examinations missed; his/her mark will be zero (0).  The parents/legal representatives, or the pupil him/herself if over 18, shall be notified of this decision.

  • Year 7:

When a pupil is absent for a valid reason from one or more part examinations organised by the school at the end of the first semester, s/he must sit examinations conducted under the same conditions as the initial examinations, on dates decided by the school Management.

When a pupil is absent for a valid reason from one or more B tests, s/he must sit tests conducted under the same conditions as the initial tests, on dates decided by the school Management and teachers concerned.

When a pupil is absent without a valid reason from one or more part examinations, s/he will not be allowed to take the Baccalaureate examinations.